Position Title: Director of Finance and Administration
Office Location: Tanzania
Company: Pathfinder International
Location: Dar Es Salaam
Position Type: Full Time
Organization Type: NGO
JOB DESCRIPTION
Pathfinder Overview: Pathfinder International is a global leader in sexual and reproductive health. We place reproductive health care at the center of all that we do—believing that it is not only a fundamental human right, but is critical for expanding life opportunities for women, families, communities, and nations, and paving the way for transformations in environmental stewardship, decreases in population pressures, and innovations in poverty reduction. Pathfinder provides women, men, and adolescents with a range of quality health services—from contraception and maternal care to HIV prevention and AIDS care and treatment. Pathfinder strives to strengthen access to family planning, ensure availability of safe abortion services and post-abortion care, advocate for sound reproductive health policies, and, through all of our work, improve the rights and lives of the people we serve.
The Program Overview
Pathfinder is seeking a Director of Finance and Administration to oversee finance, accounting, sub-grants and operations of the Community Health and Social Welfare Systems Strengthening Activity project. The purpose of this program is to strengthen community health and social service systems in order to improve health, well-being and protection outcomes for HIV affected and other most vulnerable populations in Tanzania by creating more accessible, higher quality health and social services for HIV affected and other most vulnerable populations in targeted communities.
The Position Purpose
The Director of Finance and Administration will be responsible for management of all accounting and sub-grants and ensure financial operations are in compliance with USAID regulations. S/he will be responsible to ensure that adequate financial management systems are in place and functioning. S/he will maintain transparent financial and reporting procedures and effective operation of financial controls. S/he will be responsible for record-keeping, financial functions and internal control systems. She/he will provide concise and timely financial reports that will give an overview of the financial status of the award.
Key Duties and Responsibilities
Financial Management:
Oversee the project’s management of financial functions ensuring donor/contract compliance.
Develop and prepare budget forecasts and manage expenses within approved budget.
Develop and maintain appropriate systems and cost-effective, timely procedures and controls such as cash management, vendor payments, and budgeting to properly disburse, account, budget, and report funds.
Oversee the timely and accurate preparation and submission of regular financial statements and other cost reports to headquarters and USAID, including providing guidance to project staff and partners.
Report on financial results and approve monthly/quarterly operating plans and reports.
Assist the COP in the successful implementation of the project including the timely completion of high-quality, budget forecats and financial statements.
In collaboration with Human Resources department, identify, select, manage performance of, and mentor finance and administrative staff ensuring professional growth and development as well as capacity building.
Oversee subgrantees/subcontractors ensuring adherence to donor, organizational, and host country policies and build capacity of local organizations to become successful and sustainable quality service providers.
Analyze and present financial reports in an accurate and timely manner; clearly communicate monthly and annual financial statements; collate financial reporting materials for all donor segments, and oversee all financial, project/program and grants accounting.
Coordinate and lead the annual audit process, liaise with external auditors and the finance team and Senior Management team; assess any changes necessary.
Update and implement all necessary business policies and accounting practices; improve the finance department’s overall policy and procedure manual.
Effectively communicate and present the critical financial matters to members of senior management team.
Administration & Operations Management
Provide leadership and management during project start-up and close-out with regard to the project office, bank account, operations and logistics, staff administration, telecommunications etc.
Implement administrative and financial operations of the program, ensuring compliance with agency standards and practices, local laws and donor policy and contract provisions.
Manage funds at local bank account and approve expenditures in accordance with Pathfinder and donor procedures, cost principles, and regulations.
Develop management policies and procedures to ensure efficiency, quality, and all resources are in place, adhered to, and in compliance with local laws, donor rules and regulations.
Contract and manage local individuals/organizations for identified tasks according to donor and agency procedures; negotiate consultancy agreements, provide training and/or develop capacity of local partners.
Ensure that security guidelines and procedures are established, maintained, updated regularly and adhered to by the project team. Monitor the security situation and provide leadership for staff in emergencies.
Protect the organization’s resources and assets and ensure efficient usage in accordance with project goals.
Establish information technology systems and operational facilities to support project staff and programming.
Assist COP in addressing financial and operational issues related to the project.
Basic Requirements of the Job
Master’s degree in Finance and CPA or a relevant accounting degree from a recognized University.
Minimum of 10 years of experience in financial management, USAID or PEPFAR program financial management work experience is a plus.
Proven expertise in finance, accounting and auditing, including automated financial systems, as well as results-oreinted grants management, including finanical planning, monitoring of grant compliance and management and establishment of internal controls.
Proven ability to function effectively with multiple host-country counterparts in both the public and NGO sectors.
Experience managing USAID contracts and overseeing international and local subcontractors and grantees.
Demonstrated success managing multi-million dollar, donor-funded programs through development of cost-efficient budgeting, management of appropriate spending to support project impact, and regular monitoring of financials for programmatic revisions and accruate, timely reporting.
Demonstrated ability in analyzing finanical documents, projections, expenditures, and accruals.
Demonstrated experience in managing and supervising a team.
Experience working with complex programs involving short deadlines, multiple tasks, in coordination with multiple partners, to achieve expected results.
Must have outstanding interpersonal skills and be eager to work in a multicultural organization.
Fluency in spoken and written English required.
Strong computer skills in accounting software systems and Microsoft Office Suite applications, including Word, Excel, PowerPoint and Outlook.
Ability to translate financial concepts and to effectively collaborate with programmatic and fundraising colleagues who do not necessarily have finance backgrounds.
Ability and willingness to travel In-county as well as to the US Headquarters.
Please Note: This is a five year position contingent upon project award and funding.
Pathfinder International is proud to be an Affirmative Action / Equal Opportunity Employer.
Application procedure:
Interested applicants are requested to submit their CV, including contact details for 3 references, and a covering letter explaining why you are best suited for the position before the close of business on February 28, 2014. Applications should be addressed to the Associate Director of Human Resources and Administration, Pathfinder International, PO Box 77991, Dar es Salaam or sent via e-mail to
Tanzania-jobs@pathfind.org stating the position being applied for in the subject line. Only short-listed candidates will be contacted.
Apply before: 31 May 2014
